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Tuesday, 19 June 2007 08:33

The Commitment Calendar

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Do you have a commitment calendar? Do you think your peers keep a commitment calendar?

Chances are that those of you who consistently stay on top of your deadlines use some type of tracking system. A commitment calendar is a tool which can help you (or your chaos challenged associates) stay ahead of your obligations.

What should go on your calendar? All tasks or activities requiring your energy and effort. You want to include all your active efforts in one place. Too often we think of each project separately and before we know it, we are over committed. You may want to consider combining personal and professional involvements. This way you know at a glance whether or not that upcoming data migration occurs the same day as your family reunion.

At a minimum, include the following columns:

  • Task or activity name
  • Total time it will take you to complete this item. Use dates for example; February 08, 2007 – March 09, 2007
  • Duration – use the number of days. For the above dates I counted 30 because I included the first day, the last day and the weekend days.
  • Start Date
  • End Date
  • Include a calendar that graphically depicts the date information – this visual impact usually drives the point home

Here is a sample:

 

Yes, this is suspiciously like a project schedule.  In fact you should use project scheduling software to create your commitment calendar. But if you do not have the software, you do not have to buy a thing. You can create your commitment calendar using Word or Excel or a piece of paper and a pen.

Remember to post your calendar where you will see it everyday. It serves no purpose to create your calendar and then stick it in a drawer.

Easy, right? Now all you need to do is get everything done.

Read 7753 times Last modified on Thursday, 10 December 2009 18:13

My vision is to be instrumental in the development of individuals who are at peace with their authentic selves; people who show others that it is OK to be human at work; who brings — and values — humanity to the office and thrives because of it. I want to create a world where peace and business co-exist.

Website: www.margaretmeloni.com
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