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Saturday, 27 January 2007 16:47

Information Distribution

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Information can be distributed through the following as well as other methods, according to project demands and as technology provides:

  • Project meetings
  • Hard-copy documentation
  • Databases
  • Faxes
  • E-mail
  • Telephone calls
  • Videoconferences
  • A project web site

Information distribution results in the following:

  • Project records - Project records are vital to the project team. Project records are the memos, correspondence, e-mails, and any other project-relevant information. It’s important to secure and organize this information throughout the project for future reference. This information should be stored as part of the project archives.
  • Project reports - Reports are formal communications on project activities, status, and conditions. Management, customers, and policies within the performing organization may have differing requirements for when reports are required.
  • Project presentations - Presentations are useful in providing information to customers, management, the project team, and other stakeholders. The delivery and degree of formality of the presentation should be appropriate for the conditions and information being delivered within the project.


Read 5951 times Last modified on Thursday, 10 December 2009 20:46

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